ESB - Ontario-Vale Vicinity Tree Trimming

The Oregon Department of Transportation (ODOT) issued a Request for Competitive Quotes (RFCQ) for tree trimming services in the Ontario-Vale vicinity, with quotes due by May 5, 2026, and work completion required by March 15, 2027. The procurement seeks qualified contractors to provide all materials, equipment, traffic control, and labor to fall trees, trim tree canopy, remove brush and vegetation, chip material, and treat hardwood tree trunks with herbicide at five priority-ordered locations: Highway 95S MP 12.3 (Weiser Spur), 201N MP 1-1.2, Graham Boulevard MP 3.1, Highway 26 MP 260.7, and Highway 26 MP 262. Contractors must remove or chip all foliage and debris and assume ownership of all cleared materials, with disposal accomplished through chipping and spreading or hauling to approved sites. The work must comply with 2024 Oregon Standard Specifications for Construction and ODOT's Temporary Traffic Control Handbook, with payment structured as a lump-sum amount under a single line item for tree removal, brushing, and cleanup. Evaluation criteria include price and other factors such as contractor experience, expertise, and suitability, with award made to the responsible offeror submitting the responsive quote that best serves ODOT's interests. Quotes must be submitted electronically through the OregonBuys eProcurement system, with no pre-quote conference or public opening scheduled.

This solicitation is restricted to certified Emerging Small Business (ESB) firms under Oregon's Certification Office for Business Inclusion and Diversity (COBID) guidelines, and selected contractors must perform at least 51 percent of labor using their own workforce on public improvement or maintenance projects. Contractors must submit the Offeror Information and Certifications Form, online pricing information, and certificates of insurance demonstrating Commercial General Liability coverage with a combined single limit of $1,000,000 per occurrence and $2,000,000 annual aggregate, Commercial Automobile Liability insurance with a $1,000,000 combined single limit, and Workers' Compensation insurance with Employer's Liability coverage of not less than $500,000 per accident. No incumbent vendors or existing contractors are identified in the solicitation documents. The contract will commence following issuance of a Notice to Proceed by ODOT, with payment made within 30 calendar days following invoice approval, subject to potential 5 percent retainage. The specific budget or award value is not disclosed in the solicitation materials; ODOT reserves the right to adjust quantities, delete items, or reject all offers if determined to be in the public interest, and the contract is governed by Oregon Revised Statutes Chapters 279A and 279B.