Epic Waters Duct Replacement

The City of Grand Prairie, Texas is requesting sealed bids for HVAC duct replacement at Epic Waters Aquatic Park (2970 Epic Place), with bids due August 13, 2026 at 2:30 p.m. Central Time. No set-asides or preference programs apply.

The scope encompasses HVAC demolition and alterations, hangers and supports, testing and balancing, insulation, commissioning, BIM coordination drawings, metal ducts, air duct accessories, and diffusers/registers/grilles per CSI MasterFormat Division 23 specifications from the architecture and engineering consultants' May 2026 report. Work is estimated at 30 days from authorization. The contractor must obtain all required permits, coordinate with the City's Project Manager, and comply with applicable local, state, and federal codes.

Minimum qualifications include 5 or more years in business; 5 or more years of key personnel experience; successful completion of at least two comparable HVAC duct replacement projects within the last five years; a minimum of two municipal or county references (excluding City of Grand Prairie); and good financial standing. Prime contractors must perform a minimum of 35% of required work. All subcontractors must be identified in the bid submission and approved in writing before substitution.

Evaluation is weighted: Price/Cost (30 points), Technical Approach/Methodology (20 points), Management Plan (20 points), Key Personnel Qualifications (10 points), and Experience & Past Performance (20 points). Award goes to the lowest responsible bidder in the City's best interest under a one-time purchase agreement.

Required bonds and insurance include a 5% bid bond, 100% performance and payment bonds, commercial general liability of $1 million per occurrence / $2 million aggregate, automobile liability of $1 million, workers' compensation at statutory limits with $1 million employer's liability, and builder's risk insurance at 100% of project value. The City is tax-exempt; tax must not be included in pricing. Optional pre-bid meetings are scheduled for August 3 and August 4, 2026 at 10:00 a.m. at the site with Microsoft Teams virtual attendance available. Written questions are due August 5, 2026 at 1:00 p.m., with responses by August 7 at 4:00 p.m. Bids are submitted in person at 300 W. Main Street or via Planet Bids.