Enterprise Resource Planning Software

Bay County, Michigan is seeking a comprehensive Enterprise Resource Planning (ERP) Software solution through RFP 2025-07, designed to replace their current Tyler Munis system. The procurement targets a five-year contract to provide software and implementation services for approximately 210 users across multiple county departments, including financial management, personnel management, treasurer management, drain management, and information technology. Required deliverables include software licensing, implementation services, data migration, configuration, customization, training, and ongoing technical support. The county requires a robust system capable of supporting multiple modules such as accounting, accounts payable and receivable, budgeting, human resources, payroll, fixed assets, grant accounting, and specialized drain management functions. Key procurement dates include a vendor question deadline of July 11, 2025, proposal submission deadline of July 25, 2025, and a proposed implementation date of August 8, 2025. The ERP solution must demonstrate capabilities in complex financial reporting, governmental accounting principles, data security, and integration with existing network infrastructure. Evaluation criteria will likely emphasize comprehensive reporting capabilities, single sign-on functionality, active directory integration, data backup processes, and potential mobile application support.

While no specific set-aside designations or disadvantaged enterprise requirements are explicitly mentioned in the documentation, the current system is provided by Tyler Munis, which suggests potential incumbent vendor considerations. The county expects proposers to provide detailed service models, deployment approaches, data migration capabilities, support levels, and comprehensive pricing structures. Pricing components will include software costs, implementation fees, support expenses, and customization charges. The procurement emphasizes the need for a flexible, scalable solution that meets specific governmental operational requirements. Although a precise budget range is not specified, the complexity of the project involving multiple departments and approximately 210 users indicates a significant investment. Vendors will need to demonstrate expertise in governmental software solutions, robust implementation methodologies, and the ability to provide long-term technical support and system adaptability to meet Bay County's evolving technological needs.