Enterprise Resource Planning (ERP) System and Stand Alone Software Solutions

The City of Newnan, Georgia is issuing a Request for Qualifications (RFQ) for the procurement of an Enterprise Resource Planning (ERP) system and stand-alone software solutions to replace and modernize its existing ERP infrastructure. This is the first phase of a two-phase selection process designed to pre-qualify vendors who will subsequently participate in a Request for Proposals (RFP). The City seeks qualified respondents to provide, install, and maintain an integrated ERP system that consolidates information, streamlines business processes, and improves data accessibility across financial management, procurement, payroll, human resources, and other municipal functions for a municipal workforce of 343 staff members organized across five functional areas: General Government, Public Safety, Public Works, Community Development, and Other Services. Respondents must demonstrate strong company background and qualifications, provide references from municipalities of similar size and complexity with at least three implementations completed within the last five years, present a comprehensive proposed solution, detail project implementation timelines and methodologies, and describe ongoing maintenance and support services. Responses will be evaluated on a 100-point scale comprising Company Background & Qualifications (10 points), References (10 points), Proposed Solution (50 points), Project Implementation (20 points), and Ongoing Maintenance and Support Services (10 points). The RFQ was posted on May 1, 2026, with a deadline for written questions on May 18, 2026, at 12:00 p.m., and Statements of Qualifications due by June 5, 2026, at 12:00 p.m., submitted in three paper copies and one digital copy to Newnan City Hall, 25 LaGrange Street, Newnan, Georgia 30263. The City will notify selected respondents for product demonstrations on June 12, 2026, with demonstrations scheduled for June 22, 2026, and final notification of respondents eligible to participate in the RFP process on July 1, 2026.

The RFQ documentation does not specify any set-aside designations, restrictions on respondent types, or disadvantaged enterprise preferences. No incumbent vendors or current contractors are identified in the procurement materials. The City will evaluate all qualified respondents through a standardized evaluation process conducted by stakeholders from Finance, City Manager's Office, Human Resources, Public Works, Public Facilities, and Information Technology, with Meg Kelsey, Assistant City Manager, serving as the primary procurement contact. All proposal preparation costs are borne solely by respondents, and all submissions become the property of the City of Newnan. The RFQ does not specify pricing terms or budget ranges at this qualifications phase, as pricing will be addressed during the subsequent RFP process. No informational or bidders' conference has been scheduled for this RFQ.