Engineering Design Services for Agnew Road At-Grade Crossing

The City of Santa Clara Public Works Department is requesting proposals for engineering design services for the Agnew Road At-Grade Crossing Project under RFP No. DPW-86, with proposals due October 23, 2026 at 3:00 PM PT. No set-aside or DBE requirement applies — Caltrans suspended DBE provisions effective October 3, 2025, and this project is not subject to DBE goal setting or enforcement.

The scope encompasses project initiation document review, independent site assessment and studies, preliminary design, preparation of construction bid documents (plans, specifications, and estimate), and support during bid and award, construction, and post-construction phases. All work must comply with California Department of Transportation federal-aid processes and Local, State, and Federal law. Proposers and subcontractors must register with the California Department of Industrial Relations; prevailing wage requirements apply under California Labor Code Section 1770 et seq.

The City's anticipated total project cost is approximately $4.4 million, inclusive of design fees, right-of-way fees, construction fees, and contingencies. The agreement term is expected to be at least three years. The design consultant's Notice-to-Proceed is anticipated by March 19, 2027. Mandatory Caltrans milestones include Project Development Team establishment by January 1, 2027; 30% plans completion by July 1, 2027; a Diagnostic Field Meeting by July 1, 2027; and final bid documents completion by December 2028.

Evaluation follows a competitive process weighted as follows: qualifications of firm (15%), qualifications of key staff and availability (20%), project approach (30%), completeness and depth of scope of services (15%), and project schedule and design completion date (20%). Cost proposals will not be evaluated during selection; cost negotiations occur after the highest-ranked proposer is selected. Questions and objections are due October 16, 2026 at 3:00 PM PT. Submissions must be made through BidNet. The City reserves the right to award additional or subsequent agreements to any, none, or all proposers for related bridge projects within five years following the RFP release date.