Emergency Operations Center Audio Visual Upgrades

Wayne County, New York is seeking proposals for a comprehensive audio/visual upgrade to the Emergency Operations Center (EOC) located within the Wayne County Public Safety Building. The procurement, identified as RFB Number 015-25, requires a turnkey solution that includes design, engineering, programming, and installation of advanced audio/visual systems. Specific deliverables include interfacing Zetron Max and Davis Weather Station equipment, installing a 55" commercial wall monitor, adding speakers with volume control, and updating the existing AV Switching Unit to control Spectrum cable TV. The county will evaluate proposals using a 100-point scoring system that allocates 40 points to cost (35 for solution cost, 5 for optional maintenance agreements) and 60 points to non-cost factors such as delivery timeline (10 points), solution features (20 points), firm's capacity and availability (20 points), and references (10 points). Key dates include a question submission deadline of 05/08/2025, a proposal due date of 05/19/2025, anticipated site visits at 7376 Route 31, Lyons NY 14489, and a projected contract award date of 06/17/2025. Bidders must submit proposals electronically via the BidNet platform or through sealed hardcopy, with the contract to be awarded to the lowest responsive and responsible bidder.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Bidders are required to submit comprehensive documentation, including a W-9 form, various certifications (non-collusion, debarment, Iran Divestment Act compliance), and extensive insurance documentation. The county mandates specific insurance coverage minimums, including commercial general liability, auto liability, excess/umbrella, and professional liability. While no specific budget range is detailed, the county reserves the right to purchase services through any legally available means and guarantees no minimum or maximum purchase amounts. The project involves integrating with existing Zetron Max and Davis Weather Station equipment, indicating a need for vendors to demonstrate technical compatibility and system integration capabilities. Potential bidders must provide detailed line-item cost proposals, including design, equipment, programming, installation, engineering, materials, and shipping costs, with comprehensive documentation of equipment specifications, manufacturer details, and project approach.