Emergency Helicopter Med. Services - LDH Bid Cancelled: 06/06/2025 - Addendum No. 1 - CANCELLATION Date Issued: 6/4/25 Your reference is d

The Louisiana Department of Health (LDH) is soliciting Emergency Contingency Contracts for Helicopter Medical Services through the Office of State Procurement, specifically targeting emergency response capabilities within East Baton Rouge Parish and Baton Rouge City. The procurement seeks rotary wing air ambulance services activated during Governor-declared emergencies, with two primary service lines: Line 1 requiring Advanced Life Support (ALS) Paramedic-staffed helicopters and Line 2 requiring licensed flight nurse-staffed helicopters. Helicopters must meet stringent requirements, including 24/7 availability, use of Louisiana's 700 MHZ interoperable radio system, capacity to transport two additional passengers, and ability to support critical emergency response activities such as hospital and nursing home evacuations, augmenting 911 services, and supporting search and rescue efforts. Vendors must provide real-time tracking capabilities, maintain sufficient inventory to deploy within 12-24 hours, and be prepared to activate through state contracted resources, Emergency Medical Assistance Compact (EMAC), or federal contracts. The solicitation (RFx Number 3000024607) has a bid opening scheduled for May 1, 2025, at 10:00 AM CST, with written inquiries due by April 17, 2025, and the initial contract period running from award date through April 30, 2026, with potential extensions up to 36 months.

The contract does not explicitly outline specific set-aside designations for disadvantaged enterprises, but requires vendors to be registered in the LaGov vendor system and comply with various federal and state regulations, including civil rights laws, ADA requirements, and anti-discrimination provisions. Vendors must provide proof of no federal suspension or debarment, comply with e-verify regulations, and adhere to state procurement guidelines. While specific award values are not detailed, the contract will utilize electronic payment methods, including LaCarte Procurement Card for purchases under $5,000 and Electronic Funds Transfer for larger amounts. Contractors will be paid at quoted hourly rates upon contract activation and must submit detailed mission reports within 30 days of event conclusion. The solicitation anticipates multiple awards to ensure adequate service availability, recognizing that no single vendor may have sufficient inventory to meet all potential emergency requirements. Payment will be made at the lesser of the contract price or established FEMA reimbursement rates during declared emergencies, with comprehensive insurance requirements mandated for all contractors.