Emergency Generator Maintenance Services

The State Accident Insurance Fund Corporation (SAIF), an independent public corporation headquartered in Salem, Oregon, is requesting proposals for emergency generator maintenance services at two Salem locations (High Street Building and Parkway Building), with proposals due September 3, 2026 at 3:00 p.m. Pacific Time.

The scope includes semi-annual scheduled preventive maintenance on Kohler generators and automatic transfer switches during July and January, plus unscheduled maintenance on call. Scheduled services encompass approximately 25 maintenance tasks including engine inspections, fuel system checks, battery testing, and load bank testing in accordance with NFPA 110. January visits must include replacement of lube oil and filters, diesel fuel or gas filters, and coolant filters. All services must be warranted for 90 days, with detailed service reports submitted within seven calendar days of each visit.

The contractor must hold professional licenses for the work scope; maintain workers' compensation insurance (if a subject employer); professional liability insurance of not less than $1 million; commercial general liability insurance of not less than $2 million per occurrence and $4 million annual aggregate; and automobile liability insurance of not less than $1 million. The contractor shall conduct criminal background checks on all employees prior to initial site access and comply with SAIF's tobacco-free workplace policy, health and safety protocols, building access procedures, and confidentiality requirements.

The contract term is 36 months from signature. SAIF will award a single contract and evaluate proposals on proposed cost, qualifications of key personnel, proposed contract terms, and references. Pricing must be submitted as firm three-year quotations, itemized by location with separate line items for July service calls, January service calls, four-hour load tests, and other charges, plus hourly rates for unscheduled services (regular time, overtime, weekends, and holidays) and mileage rates. Questions are due August 13, 2026; responses to questions will be published August 20, 2026. Contract award is anticipated October 1, 2026, with service commencement November 1, 2026.