EMERGENCY GENERATOR MAINTENANCE

The State of New Mexico General Services Department, Purchasing Division, is requesting sealed bids for comprehensive preventative maintenance services for emergency power generating equipment at Fort Bayard Medical Center in Santa Clara, with bids due October 22, 2026 at 2:00 p.m. Bidders must hold manufacturer-authorized diagnostic software and licensing for Cummins InPower and Generac GenLink/Evolution systems — the primary capability filter.

The scope covers quarterly preventative maintenance service calls (48 per year each for two Cummins 250 kW diesel generators, one Cummins 450 kW diesel generator, and one Generac 25 kW gaseous generator, plus one Perkins industrial diesel fire pump motor), annual four-hour load bank tests, one annual 1.5-hour load bank test, fluid sampling and reporting (four instances annually per unit), emergency and after-hours labor rates, emergency call-out response capability, dispatch fees, and parts discounts off manufacturer's suggested retail price. All servicing and testing must comply with the latest editions of NFPA 110 and NFPA 25 standards for healthcare occupancies. The contract contains 19 itemized line items; bidders may not add, delete, or modify items or quantities but must provide unit pricing for each line item and specify parts discounts.

The contract term is one year from award with an option to extend for up to nine additional years on a year-to-year basis by mutual agreement, not to exceed ten years total. Payment terms are Net 30 with F.O.B. Destination delivery. Bidders must submit electronically through eProNM at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=StateOfNewMexico and include a valid W-9 Form. New Mexico/Native American Resident Preference applies if the bidder obtains a preference certificate from the NM Taxation & Revenue Department and the solicitation does not involve federal funds. Sealed bid opening occurs immediately after the 2:00 p.m. deadline, either in person at State Purchasing Division in Santa Fe or via Microsoft Teams.