Elite/Eagan

The State of Alabama Office of the Chief Procurement Officer is seeking a sole-source annual vendor for Prolaw Government Enterprises software maintenance, with quotes due September 17, 2026 through Alabama Buys.

This is a sole-source procurement; no competitive bidding is anticipated. Suppliers must be registered in Alabama Buys and submit responses electronically. All inquiries route through the Supplier Portal to maintain a record of communications.

Any contract resulting from this solicitation may be renewed annually by written agreement, with a total contract cost not to exceed $25,000 or a total time period of five years from the effective date, whichever comes first. Pricing is subject to cost realism and price reasonableness analysis at the Chief Procurement Officer's discretion. Suppliers may request price increases during contract performance if material or labor costs significantly increase, provided increases do not exceed industry-specific price index increases or CPI and are capped at 5 percent of annual contract cost.

Suppliers must comply with Alabama's Beason-Hammon Alabama Taxpayer and Citizen Protection Act, including E-Verify enrollment verification for suppliers employing individuals in Alabama, and must register with the Alabama Secretary of State if operating as a foreign corporation. The State of Alabama is exempt from paying sales tax and will furnish exemption letters upon request.

Contracts are governed by Alabama law with venue exclusively in Montgomery, Alabama. The State reserves the right to cancel contracts for convenience with notice or upon supplier request if performance is prevented by acts beyond the supplier's control.