Electronic Waste Pickup Services RFQ

The California Department of Housing & Community Development (HCD) has issued Request for Quote (RFQ) 25-96-019 for Electronic Waste Pick Up Services across multiple California jurisdictions, including San Luis Obispo County, Lake Riverside CDP, San Luis Obispo City, San Diego City, and Rancho San Diego CDP. The procurement seeks a contractor to provide comprehensive universal/electronic waste collection, pick-up, and recycling services, with specific requirements for transporting, picking up, recycling, and physically destroying solid-state and hard disk drives at HCD facilities. The contract will span from December 1, 2025, through November 30, 2027, with a potential one-year extension option. Bidders must submit quotes by November 5, 2025, at 2:00 PM, with evaluation scheduled for November 7, 2025. The solicitation includes a detailed cost quote template with pricing structures for standard packaging, onsite drive destruction, drive removal, and e-waste recycling. Evaluation will focus on responsiveness and lowest-cost submission, with the contract awarded to the most advantageous bidder meeting all specified requirements.

The RFQ offers notable set-aside provisions, including a waiver of the mandatory Disabled Veteran Business Enterprise (DVBE) participation requirement while still providing a DVBE incentive ranging from 1-5% based on participation levels. A small business preference of 5% is also available to qualifying vendors. Bidders must comply with various state regulations, including providing criminal background checks for personnel accessing sensitive information and adhering to accessibility requirements. The solicitation permits potential subcontractor involvement but establishes strict guidelines for such arrangements. While the total contract amount is to be determined, the comprehensive scope suggests a significant opportunity for vendors specializing in electronic waste management and recycling services. Contractors will be required to demonstrate expertise in secure data destruction, environmental compliance, and efficient waste management processes across multiple California locations.