Electronic Message Center Replacement

The City of South Daytona, Florida is requesting bids for the replacement of two double-faced outdoor LED message center display cabinets at City Hall, located at 1672 S. Ridgewood Avenue, under ITB 26-RFP-011, with sealed bids due September 9, 2026 at 2:00 PM.

The scope is turnkey removal of existing electronic message center boards and furnishing and installation of two new LED display cabinets, including all labor, materials, equipment, transportation, supervision, permits, structural components, electrical and communication system connections, configuration and testing, software installation and configuration, on-site training for City personnel, and delivery of operating manuals and warranty documentation. Display specifications include full-color outdoor LED with 10 mm pixel pitch or finer resolution, minimum calibrated brightness of 8,000 nits, 160-degree horizontal viewing angle, front-serviceable modules, weather-resistant cabinet, remote content management software compatible with Windows operating systems, scheduling capability for multiple messages, Ethernet network communication, and minimum five years of software updates included with manufacturer's standard warranty. The contractor must submit shop drawings for City approval prior to fabrication or installation.

Vendors must be licensed to do business in Florida with an active Sunbiz registration and provide a minimum of three verifiable references from similar projects. If the bid amount is $100,000 or more, the awarded contractor must execute performance and payment bonds equal to 100% of the contract price within ten days of written notice of award. Work must commence within 30 days of Notice of Award, with substantial completion within 120 calendar days and full completion within 150 calendar days. Liquidated damages of $500 per day apply for each day after each milestone that work remains incomplete. Written questions are due August 26, 2026 at 4:00 PM. The Selection Committee meeting is tentatively scheduled for September 11, 2026, with staff recommendation to City Council on September 23, 2026. Submissions are accepted through paper delivery or electronic submission via https://procurement.opengov.com/portal/southdaytona.