Electric Valve Actuator Replacement

The City of Lubbock is soliciting proposals for one replacement electric valve actuator and remote control station for the North Water Treatment Plant under RFP 26-19705-YB, with proposals due July 23, 2026 at 3:00 p.m. The replacement must conform to the existing EIM model MCAD-1 electric actuator (208 volts three-phase AC, 2.40 amps, 1725 RPM) or an approved equal; approved manufacturers are EIM and Rotork.

The scope covers a factory-assembled, fully tested electric valve actuator and remote actuator control station designed to withstand continual modulation with a controlled opening rate of 1%/second at 10% increments and a 5-second delay between open commands. The equipment must be new and current production models; discontinued or soon-to-be-discontinued units are unacceptable. The vendor must furnish three hard copies and two digital copies of all operation and maintenance manuals, instructions, as-built drawings, and schematics on portable flash drives. City staff will handle installation, setup, and commissioning; the vendor must provide free technical support to the City's technical team. A minimum one-year warranty is required, with the vendor obligated to replace or repair defective units at no cost during the warranty period.

Evaluation is weighted as follows: manufacturer qualifications (30 points), product technical performance (30 points), manufacturer past performance (20 points), reliability/warranty/service support (15 points), and compliance with operational requirements (5 points). The City reserves the right to postpone acceptance through addendum, conduct interviews with short-listed respondents, and select the proposal determined most advantageous to the City. Requests for written clarification must be submitted no later than five calendar days prior to the proposal closing date to Yolanda Busby at the City of Lubbock.