Early Learning Management System Project Stabilization Services

The Oregon Department of Early Learning and Care is requesting quotes for Early Learning Management System (ELMS) Project Stabilization Services under RFQ S-58800-00017878, with proposals due September 9, 2026 at 2:00 PM PT and questions due September 1, 2026 at 2:00 PM PT.

The scope spans dedicated consultant support for the ELMS platform—an integrated IT system replacing two legacy systems—from September 2026 through October 2027, encompassing the October 2026 launch and stabilization period. Core responsibilities include coordinating strategic internal and external communication plans, developing training strategies, establishing system governance and enhancement-prioritization processes, and facilitating standard operating procedure development across multiple DELC divisions. Deliverables include an enhancement-prioritization framework, recurring written prioritization decisions and backlog-status reports, weekly project-risk updates, a future-state document, an operating-governance and prioritization framework, and a final product report.

Offerors must demonstrate at least five years' experience providing similar services within the past three years and submit detailed organizational information with Key Person resumes showing qualifications in process improvement methodologies, project management, business analysis, system testing, quality control, and data conversion/migration. Key Persons must be available for on-site work in Salem, Oregon. Three governmental or educational references are required.

The State anticipates awarding one contract with an initial one-year term and renewal options. Evaluation uses Best Value analysis weighted as follows: Scope of Work (250 points), Experience (100 points), and Price (150 points), totaling 500 points maximum. Offerors must submit comprehensive Scope of Work descriptions, draft Scope of Work documents, and pricing via Exhibit 1 detailing all costs associated with services and deliverables. The RFQ does not specify a contract value or funding source.