Dyer Disaster Debris Removal and Disposal Services

The Town of Dyer, Indiana is requesting proposals for disaster debris removal and disposal services stemming from severe August 2026 storms, with proposals due September 17, 2026 at 9:00 AM CST through the DFS Procurement Portal at dfs.bonfirehub.com. The town council will conduct award at a public meeting the same day at 6:00 PM at Town Hall.

The scope encompasses removal and disposal of all FEMA-eligible debris from town-maintained right-of-ways, including vegetative debris, construction and demolition debris, and hazardous trees and limbs. Work includes debris collection, sorting, hauling to approved debris reduction sites, reduction through grinding, chipping, or burning, and final disposal. The contract will be awarded on an initial 120-day basis with potential extension to one year from execution, plus three additional optional one-year extensions. Maximum allowable completion time is 180 calendar days from the incident date, unless modified by written change order. The contractor must obtain all required environmental and regulatory permits.

Pricing is evaluated on a unit-cost basis across multiple line items: vegetative debris hauling (per cubic yard), construction and demolition debris collection and disposal (per cubic yard), debris site preparation and operation (per site), stump removal (by size category), and hazardous tree removal. Bid security equal to 5 percent of the contract amount is required prior to submission; performance bonds for 100 percent of the awarded contract amount are required before work commences. Anticipated funding is through FEMA Public Assistance reimbursement. Monthly invoicing is processed with payment within 45 days of approval; the town may retain up to 10 percent of payments for reasonable cause or unsatisfactory progress.

Proposals are weighted as follows: contractor experience and past performance (25 percent), proposal and work plan quality (30 percent), price (35 percent), and references (10 percent), with optional interviews accounting for up to 20 additional points. Questions must be submitted through the portal within 48 hours prior to the deadline; questions submitted outside the portal or within 48 hours of submission will not be answered. All companies, including women, minority, and veteran-owned businesses, are encouraged to submit.