Drinking Water Samp. -Bacteriol

The Louisiana Department of Health, Office of Public Health (LDH/OPH) is issuing an Invitation to Bid (ITB) for an Agency Term Contract to perform drinking water sample collections for bacteriological analysis across Region 2 Parishes, including East Baton Rouge Parish. The procurement (RFx Number 3000024507) seeks a qualified vendor to collect approximately 287 water samples monthly, totaling 3,500 sample collections over the contract period. Key deliverables include collecting total coliform and E. coli samples, measuring chlorine residuals using N,N-diethyl-p-phenylenediamine (DPD) colorimeters, and submitting samples to LDH/OPH laboratories following strict procedural guidelines outlined in the Revised Total Coliform Rule and Ground Water Rule. Bidders must be registered in the LaGov vendor system, complete an Initial Demonstration of Capability every 12 months, and demonstrate prior environmental water sampling experience. The bid opening is scheduled for June 24, 2025, at 10:00 AM CST, with online bidding available through the LaGov vendor system, and all bids must be submitted with the required Price Sheet (Attachment F) and comprehensive documentation.

The solicitation does not explicitly specify set-aside designations for disadvantaged enterprises, but it requires bidders to comply with civil rights laws and ADA accessibility requirements. The contract will be awarded on an all-or-none basis to the lowest responsive and responsible bidder, with an initial 12-month term and options to extend for two additional 12-month periods, not exceeding a total of 36 months. Vendors must maintain specific insurance coverages, including workers' compensation, commercial general liability, and automobile liability, with minimum coverage limits. The contract will utilize electronic payment methods, including the LaCarte Procurement Card for purchases under $5,000 and Electronic Funds Transfer for other transactions. While specific budget ranges are not explicitly stated, pricing will be based on per-unit sample collection costs, with potential price adjustments for subsequent annual renewals evaluated using the Producer Price Index for Medical Equipment & Supplies Manufacturing. Invoicing will occur monthly in arrears, with payments processed on a net 30-day basis.