DOTD Agg Cont, Exp. Clay/Shale, Lightweight

The Louisiana Department of Transportation and Development (DOTD) is soliciting bids for a 12-month aggregate supply contract running from January 1, 2026, through December 31, 2026. The procurement involves three specific aggregate product categories: expanded clay/shale aggregates for asphaltic surface treatment (Product ID 11481), expanded clay aggregates in 3/16-inch size for crack sealing (Product ID 11497), and lightweight aggregates for deicing (Product ID 11498). The contract covers 18 line items representing delivery locations across seven DOTD districts, with estimated quantities ranging from 1 to 100 cubic yards per location. All aggregates must be sourced from the Approved Materials List for Aggregates and comply with specific DOTD Materials Specification (MS) standards including 274-006, 274-004, and 274-005. The bid requires sealed submissions to be received by November 20, 2025, at 10:00 AM CST, with a minimum order quantity of one truckload (40 cubic yards). Pricing must be quoted per cubic yard F.O.B. Destination, including all freight and delivery charges, and limited to two decimal places.

The procurement allows for U.S. manufacturers to claim a five percent price preference, provided they meet specific certification requirements. Vendors must be registered in LaPac prior to award and comply with federal and state regulations, including civil rights laws, E-Verify requirements, and debarment certifications. The contract includes provisions for DOTD to increase or decrease quantities at the same price throughout the contract period and allows for contract cancellation with 30 days' written notice. While no specific performance or bid bonds are required, materials will be approved at the stockpile and subject to laboratory testing before final acceptance. The low bidder will be required to furnish samples at no cost to the department. Payment will be processed within 30 days of properly executed invoices, with electronic funds transfer encouraged. Suppliers can be located across Louisiana's eight districts, with additional qualified sources potentially available in multiple states and international locations including Alabama, Arkansas, Mississippi, and several countries in the Caribbean and North America.