Docuware Renewal

The State of Alabama Office of the Chief Procurement Officer is soliciting responses for a Docuware renewal through the Alabama Buys Quick Quote process, with responses due October 8, 2026.

This is a renewal contract governed by Alabama's Standard Terms and Conditions for Quick Quotes. All suppliers must register in the Alabama Buys system and submit responses electronically through that platform. The resulting contract carries a cost ceiling of $25,000 total across the original agreement and any subsequent annual renewals, or a five-year term from the effective date, whichever comes first. The State may approve price escalation requests not exceeding 5% of annual contract cost if justified by material, labor, or other component increases.

Suppliers must certify compliance with multiple Alabama requirements, including sales tax obligations, E-Verify enrollment for immigration law verification, debarment status, and the Open Trade/No Boycott provision. Suppliers responding to bids exceeding $25,000 must submit a Disclosure Statement within ten days of award. Foreign corporations must register with the Alabama Secretary of State before conducting business in the state.

All suppliers must accept multiple forms of electronic payment at no additional cost to the State. The contract is governed by Alabama law with exclusive venue in Montgomery. The State is exempt from sales tax, maintains sovereign immunity, and will not indemnify suppliers; the State controls the defense of any legal proceedings on its behalf. All inquiries must be directed to the Supplier Portal to maintain documentation.