DNR TrackChair ST22 Battery Retrofits

The State of Minnesota Department of Natural Resources is requesting bids on ten TrackChair ST22 battery retrofit kits and installation labor to upgrade chairs at nine park locations, with bids due August 8, 2026 at 2:00 PM CDT and questions due August 3, 2026 at 2:00 PM CT. The solicitation encourages participation from targeted group businesses, economically disadvantaged businesses, and veteran-owned businesses certified by the State, which receive preference equal to 12 percent of total available points; DEED/DHS eligible providers receive 6 percent preference.

The scope comprises two line items: retrofit kits (priced per unit) and total labor costs to install all ten retrofits. Contractors must supply parts, provide service, and deliver labor at contracted rates according to specifications in Exhibit C. All parts and labor are due by October 1, 2026. Ground shipping is required to locations detailed in Exhibit C. Responders offering alternate makes, models, or brands must clearly note deviations for State approval. Distributor or manufacturer representatives must provide authorization letters from the Original Equipment Manufacturer on OEM letterhead.

The estimated total contract value for one year is $24,000 to $30,000, neither a minimum nor maximum obligation. The anticipated contract term runs from August 9, 2026 through June 30, 2027, with an option to extend up to one additional year in increments determined by the State. Responses must be submitted exclusively through the SWIFT Supplier Portal; fax, email, and printed responses will not be accepted. The State reserves the right to award to a single responder or multiple responders as deemed in its best interest. Non-Minnesota contractors are subject to an 8 percent withholding requirement on cumulative calendar year payments exceeding $50,000 unless an exemption is filed with Minnesota Revenue prior to contract execution. All specifications must be strictly complied with. Questions should be directed to Cherri.Neuschwander@state.mn.us. Contact with other State personnel regarding this solicitation may result in response rejection.