District Multi-Function Printers

Northville Public Schools is seeking bids for a comprehensive multi-function printer (MFP) procurement project spanning twelve district locations, including elementary, middle, and high schools, as well as administrative buildings. The Request for Bid (RFB) Project No. 25-NPS-MFP-01 solicits proposals for approximately 50 high-capacity monochrome and color multi-function printers from approved manufacturers including Canon, Konica Minolta, Ricoh, Toshiba, and Xerox. Key deliverables include new MFP units with specific technical requirements such as network connectivity, scanning capabilities, proximity card integration, and PaperCut print management software compatibility. The bid requires a comprehensive five-year warranty and maintenance contract covering equipment, materials, labor, and consumables, with a four-hour onsite response time. Critical dates include bid submission deadline of May 7, 2025 at 2:00 PM, anticipated contract award on May 29, 2025, and installation scheduled between June 16, 2025, and August 1, 2025. Vendors must provide detailed pricing, including per-page click rates, and handle removal and recycling of existing MFP units.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must submit a sealed bid with a minimum 5% bid guarantee, accompanied by a certified check, cashier's check, money order, or bid bond. The current printer fleet has produced approximately 59.1 million monochrome pages and 556,021 color pages between March 2020 and March 2025, suggesting significant printing volume. Vendors must provide a comprehensive breakdown of costs by school, including material, labor, and additional expenses, with bids remaining valid for 90 days after submission. Mandatory disclosures include familial relationship statements, Iran Economic Sanctions Act compliance, and criminal background checks for personnel. While a specific budget range is not explicitly stated, the comprehensive nature of the project and the volume of printers indicate a substantial potential contract value. The district emphasizes integration with existing technology infrastructure, including Active Directory, network configurations, and access control systems.