Multi-Function Printers Bid(2).pdf

PDF 104 KB Posted Apr 16, 2025

Attached to: District Multi-Function Printers State and local contract opportunity
Solicitation number: RFP-NVS-250000002161-1
Issued by: Wayne County, Michigan

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Written by GovTribe AI · Apr 25, 2025

The document is a Request for Bid (RFB) issued by Northville Public Schools in Northville, Michigan for Multi-Function Printers (MFPs) under Project No. 25-NPS-MFP-01, dated 4/17/25. The bid solicits proposals for providing multi-function printers across multiple district schools, including Northville High School, two middle schools (Hillside and Meads Mill), and nine elementary schools. The bid forms include detailed requirements for vendors to provide high-capacity monochrome and color MFPs, with options for external paper feeders and PaperCut MF licensing. Vendors are required to submit one original and two copies of their bid, along with a soft copy on a USB drive, and bids will remain valid for 90 days after submission.

The bid includes several mandatory disclosure statements, such as familial relationship and Iran Economic Sanctions Act disclosures, and requires vendors to perform criminal background checks on personnel. Vendors must provide unit pricing for different printer configurations, including 85 PPM monochrome and 75 PPM color MFPs, with options to add or deduct costs for additional equipment like paper feeders and software licenses. The bid requires a comprehensive breakdown of costs by school, including material, labor, and other expenses. Bidders must also include all applicable federal, state, and local taxes in their proposal, and the contract includes provisions for potential adjustments and evaluations to ensure comparable bidding.

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File	Type	Posted
Advertisement - of Multi-Function Printers.pdf	PDF	Apr 16, 2025
District Multi-Function Printers Bid (1).pdf	PDF	Apr 16, 2025
District Multi-Function Printers(3).pdf	PDF	Apr 16, 2025

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NORTHVILLE PUBLIC SCHOOLS REQUEST FOR BID

MULTI-FUNCTION PRINTERS

NORTHVILLE, MICHIGAN W&H Project No: 25-NPS-MFP-01

BID FORMS

FAMILIAL RELATIONSHIP

DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid as required by state law (Public Act 232 of 2004).

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Board of Education. The board shall not accept a bid that does not include this sworn and notarized disclosure statement.

I state that no familial relationship exists between the owner or any employee of the company and any member of the board, intermediate school board, or board of directors or the superintendent of the school district. If such a relationship exists, please explain:

By: (Signature)

Title: (Type or Print)

Date:

Subscribed and Sworn to Before Me:

This day of , 2025 in and for the County of , Michigan. My commission expires

Signature of Notary

NORTHVILLE, MICHIGAN W&H Project No: 25-NPS-MFP-01

BID FORMS

IRAN ECONOMIC SANCTIONS ACT

DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid as required by state law (Public Act 517 of 2012).

As required by Iran Economic Sanctions Act, Public Act 517 of 2012 (the “Act”), all bids shall be accompanied by a sworn and notarized statement certifying that the Contractor is not an “Iran linked business” within the meaning of the Act and that in the event Contractor is awarded a contract as a result of the aforementioned RFB, the Contractor will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date it is determined that the person has submitted the false certification.

By: (Signature)

Title: (Type or Print)

Date:

Subscribed and Sworn to Before Me:

This day of , 2025 in and for the County of , Michigan. My commission expires

Signature of Notary

NORTHVILLE, MICHIGAN W&H Project No: 25-NPS-MFP-01

BID FORMS

AFFIDAVIT OF COMPLIANCE

CRIMINAL BACKGROUND CHECKS

The undersigned, the owner or authorized officer of the below-named contractor (the “Contractor”), pursuant to the criminal background compliance certification requirements of Northville Public Schools (the “School District”) hereby represents and warrants that the Contractor has performed and/or will perform sufficient criminal background checks, including at a minimum, an Internet Criminal History Tool (“ICHAT”) check, for all of its owners, employees, agents, representatives, contractors and/or other personnel who will be on any School District premises to carry out the services contemplated by the Contract Documents. The Contractor further hereby certifies that no owner, employee, agent, representative, contractor and/or other personnel of the Contractor will be on any School District premises if they are a registered criminal sexual offender under the Sex Offenders Registration Act, Public Act 295 of 1994, or have been convicted of “Listed Offense” as defined under Section 722 of the Sex Offenders Registration Act, MCL 28.722.

The Contractor further acknowledges that if it is found to have submitted a false certification or otherwise fails to comply with the requirements of this certification, the School District may immediately terminate the Contract.

CONTRACTOR:

Name of Contractor

By: , Its:

Name Position

Date:

STATE OF )

)ss.

COUNTY OF )

This instrument was acknowledged before me on the day of

2025, by .

, Notary Public

County, My commission Expires:

Acting in the County of:

BID FORMS

NORTHVILLE, MICHIGAN W&H Project No: 25-NPS-MFP-01

BID FORMS

BID FOR: MULTI-FUNCTION PRINTERS

PROJECT: NORTHVILLE PUBLIC SCHOOLS

NORTHVILLE, MICHIGAN

DATE:

VENDOR'S NAME:

VENDOR'S ADDRESS:

GENERAL:

Pursuant to and in compliance with the instructions in the Contract Documents, as defined in W&H Project No. 25-NPS-MFP-01 in the Request for Bid, the undersigned proposes and agrees to furnish equipment, materials, and labor and perform all work necessary to complete the Multi-Function Printers contract for Northville Public Schools (the “Owner”) in accordance with the plans and specifications prepared by Wright & Hunter, Inc. (the “Technology Designer”) and agrees to accept payment as herein provided.

BASE BID

Lump sum bid for all Multi-Function Printers work specified in the RFB as indicated for base bid.

Dollars $

Note: The amount shall be shown in both words and figures. In case of a discrepancy, the amount shown in words shall govern.

BONDS

The undersigned affirms that the cost of a Labor and Material Payment Bond and a Performance Bond are included in the base bid amount above.

Amount included above for Bonds

VOLUNTARY ALTERNATES

NORTHVILLE, MICHIGAN W&H Project No: 25-NPS-MFP-01

BID FORMS

The following Voluntary Alternates are offered by the Vendor. The Vendor shall provide a complete description of each Voluntary Alternate and indicate the amount to be added to or deducted from the Base Bid should the Owner accept the Voluntary Alternate. Attach additional pages if required to explain each Voluntary Alternate.

Voluntary Alternate 1 (VA-1):

Add / Deduct / No Change Dollars $

Voluntary Alternate 2 (VA-2):

Add / Deduct / No Change Dollars $

BASE BID BREAKDOWN AND ALLOWANCE

The Vendor shall provide the following breakdown of the base bid. Failure to list this information shall be cause for the bid to be considered unresponsive.

Building – Base Bid Material Labor Other Total Northville High School $ $ $ $ Hillside Middle School $ $ $ $ Meads Mill Middle School $ $ $ $ Amerman Elementary School $ $ $ $ Moraine Elementary School $ $ $ $ Ridge Wood Elementary School $ $ $ $ Silver Springs Elementary School $ $ $ $ Thornton Creek Elementary School $ $ $ $ Winchester Elementary School $ $ $ $ Cooke School $ $ $ $ Old Village School $ $ $ $ Bond $ $ $ $

TOTAL $ $ $ $

COMPLIANCE

Failure to include in the Vendor's proposal all information requested in this RFB may be cause for rejection of the proposal. When responding to this RFB, please clearly state whether your firm complies with each section.

NORTHVILLE, MICHIGAN W&H Project No: 25-NPS-MFP-01

BID FORMS

Section Compliant Comments or Exceptions

1.0 Yes or No

1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 2.0 2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9

2.10 2.11 2.12 2.13 2.14 2.15 2.16 2.17 2.18 3.0 3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 3.9

3.10 3.11 3.12 3.13 3.14 3.15 3.16 3.17 3.18 3.19 3.20

NORTHVILLE, MICHIGAN W&H Project No: 25-NPS-MFP-01

BID FORMS

4.0 4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8 4.9

4.10 4.11 4.12 4.13 4.14 4.15 4.16 4.17 4.18 4.19 4.20 4.21 4.22 4.23 4.24 4.25

UNIT PRICES

The Vendor proposes unit prices in accordance with the following schedule. Said unit prices shall include charges for labor, material, equipment, testing, insurance, taxes, overhead and profit.

Provide a complete bill of material detailing part, model, description, quantity, unit price and extended price.

List labor as an individual line item. Where a unit price is not requested, but is included in the Bill of Material (BOM) enclosed with the Vendor’s proposal, the BOM shall serve as the unit price for any addition or deduction. This bill of materials is mandatory, failure to provide may cause bid to be non-compliant.

Said unit prices shall be applicable to the pricing of additions to, or deletion from the work indicated in the specifications. Unit prices may also be used to adjust a bid up or down for any additional or missing item(s) to ensure all Vendor s are being evaluated on a comparable level.

Unit Price Description

UP-1: Provide and install (1) high capacity 85 PPM monochrome MFP, as specified.

Add $ Deduct $

UP-2: Provide and install (1) high capacity 75 PPM color MFP, as specified.

NORTHVILLE, MICHIGAN W&H Project No: 25-NPS-MFP-01

BID FORMS

Add $ Deduct $

UP-3: Provide and install (1) external large capacity paper feeder for monochrome MFP.

Add $ Deduct $

UP-4: Provide and install (1) external large capacity paper feeder for color MFP.

Add $ Deduct $

UP-5: Provide and install one (1) new PaperCut MF 5-year license for MFP.

Add $ Deduct $

UP-6: Provide and install one (1) PaperCut MF upgrade with 5-year license for MFP.

Add $ Deduct $

TAXES

The Vendor shall include in his/her proposal and shall pay all applicable Federal, State and local taxes of whatever character and description.

ADDENDA

Addendum No. Dated Addendum No. Dated

WITHDRAWAL OF BIDS

The undersigned agrees that his/her proposal shall not be withdrawn for a period of ninety (90) days after the date set for receipt of proposal.

COMMENTS:

SIGNATURE

Signed and sealed this ______________ day of __________________, 2025.

(Individual, Partnership, Corporation)

NORTHVILLE, MICHIGAN W&H Project No: 25-NPS-MFP-01

BID FORMS

Affix Corporate Seal By:

(Authorized Signature of Vendor)

(Business Address)

(Telephone Number)

INSTRUCTIONS: Submit one (1) original and two (2) copies to the Owner with one (1) soft copy on a USB flash drive. Retain one (1) copy for your files.

File details come from the government source that posted it. Updated Apr 25, 2025.