District Master Plan RFP

Sisters Park & Recreation District (SPRD), a special district in Sisters, Oregon, is requesting proposals for comprehensive district master planning services, with proposals due August 5, 2026 at 5 p.m. via email to jennifer@sistersrecreation.com (OregonBuys submissions will not be accepted). Questions are due July 24, 2026, with responses provided by July 29, 2026.

The scope encompasses a long-term strategic roadmap for capital improvements, recreation programs, facilities, and services. Deliverables include a project work plan with a minimum of three board meetings, an existing conditions assessment, a community engagement plan with findings, a needs assessment and service gap analysis, financial analysis with funding strategy recommendations, a draft master plan, a final master plan, and board and public presentations as needed. The consultant must conduct stakeholder and community engagement, identify current and future recreation needs, evaluate service gaps, assess community priorities, analyze operational and capital improvement needs, benchmark staffing levels against comparable districts, and evaluate governance and funding scenarios.

The project budget is $50,000 to $65,000, inclusive of all labor, travel, materials, public engagement activities, data collection, analysis, meetings, presentations, and deliverables. The contract term runs from September 1, 2026 to June 30, 2027. SPRD serves approximately 10,000 residents.

Evaluation criteria are experience and qualifications (20 points), proposed approach and methodology (20 points), references and past performance (15 points), and understanding of the project and community needs (20 points). Preference is given to firms with experience in parks and recreation master planning, recreation facilities feasibility studies, special districts and local government planning, community engagement and public outreach, and funding and governance analysis. The firm will be selected August 11, 2026. The district reserves the right to reject any or all proposals and to negotiate final scope, schedule, and fee with the selected consultant.