DISTRICT FIVE TIMBER PILES

The South Carolina Department of Transportation (SCDOT) has issued an Invitation for Bid (IFB) for timber piles to be delivered to the District Five Marlboro Maintenance facility in Bennettsville, South Carolina. The procurement seeks 400 treated timber piles annually, specifically 200 pieces of 35-foot length and 200 pieces of 25-foot length, with a minimum 12-inch butt diameter and 8-inch tip diameter. All timber piles must be Southern Yellow Pine, treated in accordance with AWPA U1, UC5B standards using CCA preservative with a minimum net retention of 2.5 pounds and preservative penetration of 3.5" or 90% of sapwood. Bidders must submit responses by March 6, 2025, at 2:30 PM, with questions accepted until February 19, 2025. The initial contract term is one year, running from April 1, 2025, through March 31, 2026, with an option to renew for an additional year. Delivery is required within 30 days of purchase order receipt, with 13 freight deliveries expected annually. The contract will be awarded to the lowest responsible and responsive bidder, with unit prices taking precedence over extended prices.

The solicitation includes provisions for South Carolina resident vendor preferences and SC/US end-product preferences for qualified bidders. Vendors must be registered with the State of South Carolina to submit offers, and all timber piles must be new and delivered F.O.B. Destination to the SCDOT Marlboro Maintenance facility. While no specific budget range is explicitly stated, the procurement involves a substantial annual volume of timber piles with potential for a two-year contract. Price adjustments may be considered for renewal terms but are not permitted during the initial contract period, and any price modifications would require 90 days advance notice. The contract is subject to prior approval by the South Carolina Transportation Secretary. Vendors must comply with detailed technical specifications outlined in various attachments, including requirements for wood product treatment, inspection, and quality control as specified in AWPA and AASHTO standards. The solicitation does not mention specific set-aside designations for disadvantaged enterprises beyond the standard South Carolina vendor preferences.