Display Signage

The City of Seattle is requesting bids for display signage services on an as-needed basis under ITB with bids due October 15, 2026 at 2:00 p.m., with a non-mandatory pre-bid conference on September 10 at 3:00 p.m. via Microsoft Teams. The contract will replace two expiring incumbents (Kolor Kraze LLC under Contract #3839 and United Print Sign and Graphic LLC under Contract #4414, both terminating in 2027 without renewal options) and will be available citywide, with primary utilizers being Fleet Management and Facility Operations divisions of the Department of Finance and Administrative Services, Parks, and Seattle Public Utilities.

The scope encompasses specialty graphics, labels, stickers, decals, magnets, banners, lawn signs, nameplates, maps, and panel fabrication using screen printing, vinyl graphics, digital imaging, photo-etching, sandblasting, and cut-out graphics production. Installation services are limited to work not classified as construction or public works. Vendors must deliver standard orders within 5–10 business days and rush orders within 2–3 business days, establish an order desk operating 8:00 a.m. to 5:00 p.m. on business days, provide free delivery unless specified otherwise, and warrant all materials and workmanship for 90 days. Bidders must demonstrate a minimum of three years of continuous experience designing and fabricating similar signage and provide unit pricing in 0.5 square-foot increments.

Historical annual usage of the current contract pool ranges from $49,283.85 (2023) to $120,619.94 (2022), with 2024 and 2025 usage at $70,043.63 and $72,425.47 respectively. The contract will be awarded for one year with six optional one-year renewals. Vendors with physical nexus in Seattle must obtain a Seattle Business License; all vendors must provide a State of Washington Unified Business Identifier number. The solicitation is subject to prevailing wage requirements under RCW 39.12 and RCW 49.28, Green Seal product certifications, and Seattle Municipal Code Chapter 20.45 equal benefits provisions. No minimum order quantities apply; the City reserves the right to make multiple or partial awards and is not obligated to guarantee contract utilization. Questions are due October 8, 2026 at 5:00 p.m.