Disaster Recovery Services

Larimer County, Colorado is seeking to establish an emergency-use zero-dollar "stand-by" contract with one or more consultants for comprehensive Disaster Recovery Services through Request for Proposal #P25-02. The county requires professional services spanning disaster management, mitigation, and recovery, with specific emphasis on federal grant assistance, debris monitoring, plan development, documentation and reporting, exercise coordination, and program management. Qualified consultants must demonstrate extensive experience in emergency response and recovery frameworks. The procurement will evaluate proposals based on a 100-point scoring system, assessing qualifications, approach, staff experience, response capacity, and pricing. Key procurement dates include a question deadline of May 16, 2025, and a proposal submission deadline of June 2, 2025. The initial contract term will be one year, with potential extensions up to four additional one-year terms contingent upon satisfactory performance and mutual written agreement. Consultants must meet comprehensive insurance requirements, including workers' compensation, general liability, automobile liability, and professional liability coverage.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The contract is structured as a zero-dollar "stand-by" agreement, meaning actual service costs will be determined on an as-needed basis during emergency situations. While no specific budget range is detailed, the contract allows Larimer County flexibility to engage services when required, with potential funding from federal, state, and local sources. The procurement emphasizes compliance with federal regulations, including provisions related to the Clean Air Act, Clean Water Act, and specific procurement guidelines. Contractors will be required to maintain rigorous standards of digital accessibility, data security, and equal employment opportunity compliance. The county reserves the right to terminate the contract for convenience and will select the vendor providing the most responsible, responsive proposal that offers the best value and most advantageous fit for Larimer County's emergency management needs.