The Flagler Board of County Commissioners has issued a cooperative Request for Proposals (RFP) for Disaster Debris Removal and Disposal Services on behalf of multiple governmental entities including Flagler County, City of Flagler Beach, City of Bunnell, City of Palm Coast, Town of Beverly Beach, and Town of Marineland. The procurement seeks to select at least two experienced contractors capable of providing comprehensive disaster debris management services, including collection, transportation, disposal, and site restoration across various debris types such as vegetative debris, construction and demolition materials, white goods, electronic waste, and hazardous materials. Contractors must be prepared to begin services within 24 hours of receiving a Notice to Proceed, complete an initial roadway first pass within 28 days, and finish total remaining services in less than 90 days. The evaluation will be based on a weighted scoring system: Firm Qualifications (25%), Firm and Personnel Experience (25%), Project Approach (20%), Letters of Reference (10%), and Cost/Fee Proposal (20%). The solicitation was released on January 13, 2025, with proposals due by February 6, 2025, at 2:00 PM, and anticipates a three-year initial contract term with options for two additional one-year renewals.
The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must comply with various federal and state requirements, including E-Verify, SAM.gov registration, and specific contract provisions related to federal funding. The procurement allows individual agencies to execute their own contracts based on the RFP's scoring criteria, with the primary goal of promoting competitive selection and ensuring comprehensive disaster response capabilities. While specific total contract values are not detailed, the pricing table indicates unit pricing for various debris removal scenarios categorized by distance radius and debris type, suggesting potential significant financial opportunities for selected contractors. The contract will incorporate federal regulations, including FHWA-1273 provisions covering nondiscrimination, labor standards, safety regulations, and wage determinations. Contractors must provide comprehensive documentation, including firm profiles, project experience, professional references, and proof of insurance, demonstrating their capability to manage complex disaster debris removal operations across multiple jurisdictions.