Disaster Debris Collection (Federal Funding)

Cumberland County, North Carolina is requesting proposals for Disaster Debris Collection Services under a two-year stand-by contract structure (primary and secondary contractors), with proposals due September 9, 2026 at 3:00 p.m. EST and questions due August 28, 2026. The County anticipates debris volumes based on a Category 2 Hurricane scenario: approximately 1.352 million cubic yards total (405,600 cubic yards clean woody debris and 946,400 cubic yards mixed construction and demolition debris) across Cumberland County's 652 square miles. Federal funding applies; the contract incorporates FEMA clauses per 2 CFR 200.326 and Appendix II, and successful contractors must assist with FEMA and FHWA reimbursement documentation.

Scope spans debris collection from public rights-of-way, private property, drainage areas, waterways, and designated public areas; vegetative debris removal; construction and demolition debris removal; hazardous tree and limb removal; structure demolition; temporary debris staging and reduction site management; grinding and incineration operations; abandoned vessel and vehicle removal; animal carcass removal; and asbestos removal. Contractors coordinate daily briefings and work scheduling with the County, hire and manage field staff, obtain and maintain permits, GPS all collection points and debris piles, manage debris-hauler operations, respond to public concerns, certify contractor vehicles per FEMA methodology, digitize documentation, prepare daily operational reports, reconcile and validate removal-vendor invoices, and prepare Project Worksheets and final reports for federal reimbursement.

Evaluation weighs firm qualifications and experience (30 points), staff qualifications and experience (20 points), technical approach (20 points), internal training program (10 points), and cost proposal (20 points). Pricing uses unit rates and hourly rates for equipment and labor; mobilization and demobilization costs are incorporated into unit prices. Disposal costs at permitted facilities are reimbursed at actual cost. The County will provide temporary debris staging and reduction sites or approve contractor facilities. Selected contractors must post 100% performance and payment bonds; payment terms are net thirty days. The contract term is two years from award with one optional two-year extension upon mutual agreement. Contractors must comply with E-Verify, Iran Divestment Act, and Israel boycott divestment provisions, and maintain project records for five years post-completion.