Disaster and/or Storm Recovery Services

The City of Liberty Hill, Texas is requesting proposals for disaster and storm recovery services on an as-needed basis, with proposals due October 28, 2026 at 1:00 p.m. through the City's e-Procurement Portal (Bonfire).

The scope encompasses debris removal, clearing, and disposal following declared disaster events in accordance with FEMA Publication 325 and applicable state and federal disaster-specific guidances. Services include clearing roadways; removing vegetative and construction debris from rights-of-way; demolishing damaged structures; operating temporary debris storage and reduction sites; and managing hazardous materials including household hazardous waste, electronic waste, asbestos, and animal carcasses. The contractor must mobilize a representative within city limits within 24 hours following a declared disaster and contact the City within 48 hours of expected storm impact. The contractor is responsible for all disposal costs including tipping fees at permitted facilities and must restore any damage to public or private property caused during operations, as well as remediate temporary debris storage and reduction sites to pre-disaster condition.

The initial contract term is two consecutive twelve-month periods with one optional renewal period of up to twelve months, provided both parties agree in writing prior to expiration. The contractor must be licensed and certified to do business in Texas, maintain adequate staffing, and provide detailed pricing segmented by haul distance (0–15 miles, 16–31 miles, and 32–60 miles). Performance and Payment Bonds equal to the project price and comprehensive insurance coverage are required within ten days of agreement execution and prior to Notice to Proceed. Payment is made within thirty days of invoice receipt under the Texas Prompt Payment Law.

Evaluation is weighted across five categories: Experience and Qualifications (30 points), Proposed Program (30 points), Cost Proposal and Pricing Structure (20 points), Experience with FEMA Coordination (20 points), and References (acceptable/unacceptable). A pre-submittal meeting is scheduled for October 15, 2026 at 10:00 a.m. via Microsoft Teams. Vendor questions are due by October 20, 2026 at 5:00 p.m., with responses posted by October 22, 2026. The anticipated contract award date is on or before December 2026.