Digitization Specialist

The Hawaii State Archives, an agency under the State of Hawaii Department of Accounting and General Services, is soliciting bids for up to three full-time temporary Digitization Specialists, with proposals due October 14, 2026 and work expected to begin November 2, 2026.

Vendors must hold a Certificate of Compliance from Hawaii Compliance Express confirming proper business registration. Minimum qualifications include prior experience digitizing archival materials in accordance with FADGI Standards, demonstrated capability operating PhaseOne Cameras and CaptureOne Software, demonstrated capability operating Artec Spider 3D imagers and Artec Studio Software, exceptional attention to detail, computer operation competency, and physical ability to lift and carry objects up to 30 pounds. Desired qualifications include three letters of reference from current or previous clients, resumes documenting staff experience, proficiency in Adobe Acrobat Reader, Windows Photo Viewer, Microsoft Office applications, and photo editing software, and strong verbal and written communication skills.

The scope comprises three parts: digitizing archival materials using a table-top digitization platform, digitizing materials in three dimensions using 3D imaging hardware, and reviewing and correcting metadata created by Archives staff. All work is performed on-site at the Hawaii State Archives, 364 S. King Street, Honolulu, Monday through Friday from 7:45 a.m. to 4:30 p.m., excluding state holidays and administrative closures.

The initial contract period is one year, extendable for up to three additional one-year periods based on quality of work, fund availability, and appropriate approvals. Award will be made to the responsive and responsible contractor submitting the lowest price meeting all specifications and qualifications. Vendors must submit a statement indicating their per-hour charge for services and provide required tax clearance and licensing documentation under Hawaii Revised Statutes chapter 103D. All submissions are due through HIePRO by October 14, 2026.