Digital Asset Management System

Oakland Community College (OCC) in Auburn Hills, Michigan is seeking proposals for a comprehensive Digital Asset Management System through RFP No. 26-005-SH. The procurement aims to upgrade the college's current system for storing and sharing photos and videos by implementing a modern cloud-based solution with advanced AI capabilities. The proposed system must provide comprehensive digital asset management features, including photo and video storage, editing, AI-powered tagging, facial recognition, public and private viewing capabilities, and integration with Adobe Suite. Suppliers will be evaluated on a 100-point scale, with points distributed across proposed solution (25 points), company information (10 points), implementation schedule (15 points), training and support (15 points), higher education references (10 points), and cost proposal (25 points). The RFP was released on July 30, 2025, with proposals due on September 4, 2025 at 2:00 PM EDT. A voluntary pre-bid Q&A meeting is scheduled for August 6, 2025, and potential supplier presentations may occur on September 22 and/or 25, 2025. OCC intends to enter a three-year contract effective November 1, 2025 through October 31, 2028, with an option to extend for two additional 12-month periods.

The RFP does not explicitly specify set-aside designations or restrictions on responding organizations. While no incumbent vendor is directly mentioned, the procurement seeks to replace an existing digital asset management system across OCC's five campuses. The college holds a tax-exempt status and is seeking a solution that will improve efficiency in managing marketing and communications digital assets. Proposals must be submitted online through the Bidnet/MITN system, with suppliers required to provide detailed information about their solution, implementation approach, training, and support services. The Pricing Spreadsheet indicates potential costs will include software licensing, training expenses, and professional services, with hourly rates for various roles such as Project Manager, Integration Specialist, Technical Lead, Programmer, Administrator, and Functional Leads. While a specific total project budget is not explicitly stated, the documentation suggests a comprehensive procurement with multiple cost components. The vendor will be required to maintain various insurance policies, including commercial general liability insurance with a $1,000,000 limit, and the contract will be governed by Michigan state law.