DHR Family Assistance- FY27 PayIt Software

The State of Alabama Department of Human Resources is requesting a quote for FY27 PayIt Software under a sole-source Quick Quote process, with responses due September 17, 2026.

This is a sole-source procurement, eliminating competitive bidding. Suppliers must be registered in Alabama Buys and submit responses electronically through that platform. All respondents must acknowledge receipt of the solicitation and any amendments, certify compliance with terms and conditions, and affirm absence of collusion.

The contract carries a cost ceiling of $25,000 with a maximum term of five years from the effective date. Renewal is by written agreement of both parties annually. Payment terms allow for late-payment penalties established by the State Comptroller's Office, and vendors must accept multiple forms of electronic payment at no additional cost to the State.

Suppliers must demonstrate E-Verify enrollment verification for any workers employed within Alabama, provide debarment and suspension certifications, and comply with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act. The State reserves the right to conduct cost realism and price reasonableness analyses. Price increases are permissible only if material or labor costs rise significantly, and such increases cannot exceed industry-specific price index increases or Consumer Price Index adjustments and cannot exceed 5 percent of annual contract cost.

All procurement information is public record under Alabama law. Disputes arising under the contract shall be resolved through good faith negotiation followed by non-binding alternative dispute resolution in Montgomery, Alabama.