Data Collection Services

The State of Tennessee Department of General Services has issued Request for Proposal (RFP) Number 40100-51379 for Data Collection Services, specifically targeting pavement data collection services for the Tennessee Transportation agency. The procurement seeks a vendor capable of providing comprehensive data collection capabilities, with a solicitation released on June 3, 2025, and responses due by August 1, 2025. Interested vendors must first complete and return a non-disclosure agreement (NDA) to the Solicitation Coordinator, Josh Polk, before accessing full solicitation details. The registration process to become a vendor is expected to take approximately 10-14 days, which potential bidders should factor into their planning. The RFP requires vendors to demonstrate expertise in collecting, managing, and protecting sensitive transportation infrastructure data, with a focus on maintaining strict confidentiality of state systems and data. Vendors must be prepared to adhere to specific National Institute of Standards and Technology guidelines for data handling and destruction.

The solicitation appears to have a comprehensive NDA that broadly defines confidential state data, which may limit participation to vendors with robust information security protocols. While specific set-aside designations are not explicitly mentioned in the provided documentation, the complex data handling requirements suggest that only technically sophisticated vendors with proven track records in secure data collection will be competitive. The agreement is governed by Tennessee law, with dispute resolution limited to the Tennessee Claims Commission or state/federal courts in Tennessee. Potential vendors should be prepared for potential integration with existing state transportation infrastructure systems and demonstrate capabilities in electronic data management. Although specific budget ranges are not disclosed in the available documentation, the complexity of the data collection services and the stringent confidentiality requirements suggest this could be a significant contract with potentially substantial compensation for the selected vendor.