Custom Meter Vault Lid

The City of Newport News, Virginia, Office of Purchasing is requesting bids to fabricate, deliver, and install a custom replacement meter vault lid at the Canon Virginia facility's Meter Vault 50 location, with bids due September 29, 2026 at 5:00 PM. The City encourages participation by certified Small, Women-Owned, Minority-Owned, and Service Disabled Veteran-Owned businesses.

The scope includes field verification of dimensions, fabrication of the replacement lid, disposal of the existing lid and components, replacement of structural support beams and fixed access ladder, installation of the new vault lid assembly with all hardware and adjustments, and prime and epoxy paint coating with UV-stable product. All hatch doors must be Bilco brand, rust-resistant, flush-mounted, and lockable with no acceptable substitutions. The contractor must deliver the lid within 60 calendar days from purchase order release, between 7:00 AM and 3:00 PM, Monday through Friday, excluding City holidays.

The contract is a single lump-sum line item with no contract value specified. Pricing shall be F.O.B. Destination with freight, delivery, fuel, and incidental charges included; payment terms are Net 30 Days. The contractor must maintain a one-year minimum warranty covering parts and labor. Required insurance includes Commercial General Liability of $1,000,000 per occurrence, Automobile Liability of $1,000,000 combined single limit, Umbrella Liability of $2,000,000, and Workers' Compensation with statutory compliance.

A non-mandatory site visit is scheduled for September 10, 2026 at 11:00 AM at 12000 Canon Blvd, Newport News, Virginia. Questions are due September 15, 2026 at 1:00 PM. Bids will be publicly opened on the due date with a virtual attendance option. Award will be made to the lowest responsive and responsible bidder. Bidders must provide three references for equivalent services, Virginia Contractor's License documentation, W-9 forms, and comply with authorization to transact business in Virginia.