Custodial Supplies

Eastern Suffolk BOCES (ESBOCES) is soliciting bids for a comprehensive custodial supplies contract (Bid #2026-007-1007) covering a wide range of janitorial and cleaning products for itself and 52 Cooperative Bidding Program Participants in Suffolk County, New York. The procurement seeks to establish a contract for various custodial supplies including cleaning chemicals, mops, brooms, trash cans, microfiber cloths, paper products, hand soap, hand sanitizers, and safety equipment. The initial contract term will run from December 1, 2025, through November 30, 2026, with the option to extend for four additional one-year renewal terms. Bidders must submit comprehensive documentation, including a vendor acknowledgement form, references, non-collusive bidding certification, and other required exhibits. The bid opening is scheduled for October 7, 2025, at 11:00 a.m., with a minimum order requirement of $100 and potential requirement for product samples during the evaluation process. Pricing adjustments during renewal terms will be tied to the Northeast Region Consumer Price Index (CPI-U), with increases limited to 2% if the CPI is under 5% and up to 4% if the CPI is 5% or higher.

The bid does not explicitly outline specific set-aside designations for disadvantaged enterprises, though it includes standard compliance requirements such as Iran Divestment Act certification and non-collusive bidding affidavits. Vendors must provide usage reports detailing purchases and are subject to various compliance and disclosure requirements. ESBOCES reserves the right to award contracts by item, category, or in whole, with no guaranteed minimum purchase quantities. The bid emphasizes a preference for Green Seal certified and environmentally friendly products, indicating a potential evaluation criterion beyond pricing. While specific budget ranges are not detailed, the comprehensive nature of the bid suggests a potentially significant contract value given the involvement of 52 participating agencies across Suffolk County. Successful vendors will need to demonstrate capability to provide a diverse range of custodial supplies, with a focus on quality, pricing, and environmental considerations. The contract's structure allows for flexible purchasing options across multiple institutional facilities, including schools, administrative buildings, and other public entities within the Eastern Suffolk BOCES region.