Custodial Supplies

Cumberland County Schools (CCS) is soliciting bids for Invitation for Bids (IFB) No. 173-25023, a comprehensive procurement of custodial supplies for the fiscal year spanning July 1, 2024 through June 30, 2025. The bid encompasses a wide range of cleaning and maintenance products including brooms, dust pans, waste baskets, latex gloves, cleaning chemicals, floor maintenance pads, and various paper products, with estimated annual purchase quantities ranging from 10 to 9,000 units across multiple product categories. Bidders are required to provide detailed specifications including item numbers, brand names, estimated delivery days, and precise pricing for each listed item, with specific requirements such as product measurements, material types, and potential brand equivalents. The procurement timeline includes key dates: written questions are due by March 27, 2025, with bid submissions required by 2:00 p.m. (ET) on April 3, 2025, and an anticipated award notice on May 14, 2025. Evaluation criteria will consider the lowest and best bid, taking into account factors such as prices, product quality, vendor reputation, conformity with bid terms, delivery schedule, item durability, suitability, and functional equivalency to specifications.

The procurement process encourages participation from Historically Underutilized Businesses (HUB), specifically targeting businesses owned by minorities, women, disabled individuals, and non-profit work centers for the blind and severely disabled. CCS reserves the right to order items in phases, not exceeding 12 months from the bid award date, and emphasizes that previous purchase totals do not guarantee future procurement volumes. Bidders must include freight in "each" pricing and identify any minimum order quantities, with preference given to vendors offering items without such restrictions. While specific budget ranges are not explicitly detailed, the school system indicates flexibility in potential order quantities due to budgetary considerations, allowing for potential increases or reductions in procurement. The contract will be a one-year agreement, with CCS maintaining significant discretion in the final selection and implementation of the custodial supplies contract. Vendors should be prepared to demonstrate product quality, reliability, and ability to meet the comprehensive and specific requirements outlined in the bid documentation.