CT-26036 – Townhall Meetings October 2026

Miami-Dade County is requesting quotes for simultaneous interpretation services in Spanish and Haitian Creole at the Mayor's Budget Town Hall Meetings scheduled for October 8, 9, 10, 16, and 17, 2026 under ITQ CT-26036, with quotes due October 7, 2026. This is a Small Business Enterprise (SBE) set-aside solicitation.

The scope comprises two full-time interpreters (one Spanish-speaking and one Haitian Creole-speaking) equipped with portable transmission equipment and receivers for five community meetings at Naranja Library, West Kendall Library, North Dade Library, Arcola Lakes Senior Center, and Hialeah Gardens Library. Each meeting runs approximately two hours; interpreters must arrive 30 minutes early for setup, resulting in an estimated 2.5-hour service period per meeting and 10 hours per interpreter across all five meetings. The County requires fixed hourly rates for each language, rates for additional interpreting services billed in 15-minute increments (estimated 20 increments total across the five meetings), and equipment rental pricing for portable transmitters and receivers. Bidders must provide three alternative pricing options for receiver quantities (10, 20, or 30 additional units beyond base equipment), with the County selecting one option. Optional pricing for an assistant at 15 hours total may also be submitted.

Bidders must submit offers electronically through the Integrated Financial Resources Management System (INFORMS) at https://supplier.miamidade.gov. All items must be quoted to avoid rejection. Contract commencement occurs on the first calendar day of the month following approval and continues until services are completed and accepted. Award will be made to the lowest responsive and responsible bidder. Miami-Dade County's General Terms and Conditions Section 1 apply to all resulting contracts and are non-negotiable.