Crack Sealant

The Kansas Department of Transportation (KDOT) is seeking bids for a Hot-Applied Crack Sealant contract to be awarded for the period from June 1, 2025, through May 31, 2026. The procurement is an open-end contract for crack sealant materials, with estimated quantities based on historical usage and delivered in truckload lots of either 20 tons (40,000 pounds) or 10 tons (20,000 pounds). Bidders must submit their proposals by April 22, 2025, at 2:00 PM CST through the Kansas SMART Strategic Sourcing System, with electronic bid submission preferred. Potential suppliers must provide prequalification samples for products not already on the KDOT Pre-Qualified Materials List and must conform to Section 1501 of the 2015 KDOT Standard Specifications. Bidders have two pricing options: a firm and fixed pricing structure or a price adjustment option tied to the KDOT monthly asphalt price index, which allows for $0.05 per ton adjustment for every $1.00 change in asphalt pricing. A mandatory 25-pound product sample must be submitted to the KDOT Materials and Research Center for testing, and bidders must complete several required forms including Tax Clearance Certificates and Immigration Reform and Control forms.

The contract allows for political subdivisions to utilize the awarded contract, with payment potentially made via procurement card. Bidders must complete several mandatory declarations, including selecting a Bidder Preference category, submitting a Boycott of Israel form, and a Sexual Harassment form. While specific set-aside designations are not explicitly detailed, the bid process suggests compliance with state regulations regarding tax status, immigration laws, and potential debarment conditions. The contract includes provisions for termination or chargeback if delivery requirements are not met, with allowances for force majeure circumstances. Although specific award value ranges are not precisely defined, the open-end contract structure suggests flexibility in potential procurement volumes. Bidders must demonstrate compliance with state bidding requirements and provide evidence of their ability to meet the technical specifications for crack sealant materials. The contract's infrastructure appears to be designed for ongoing material procurement, with potential for repeated orders based on KDOT's infrastructure maintenance needs.