Court Reporting Services

The Texas Medical Board (TMB) has issued a Request for Proposals (RFP No. 503-26-0001) for comprehensive court reporting services to be procured on July 28, 2025. The solicitation seeks a vendor to provide verbatim records of depositions, hearings, and proceedings, along with ancillary services including document and exhibit collection, subpoena service, videography, and video conference hosting. Respondents must have at least one year of experience in court reporting, videography, and records retrieval, with court reporters requiring certification by the Texas Court Reporters Certification Board. The evaluation of proposals will be based on a weighted scoring system: 40% for respondent qualifications and experience, 30% for implementation strategy, 20% for price schedule, and 10% for contract history. The initial contract term will run from September 1, 2025 to August 31, 2026, with TMB having the option to extend the contract for two additional years. Proposals are due by August 27, 2025 at 2:00 p.m. Central Time and must be submitted electronically via email. Vendors must provide detailed documentation of their capabilities, including company size, current contracts, and past performance.

The procurement includes specific requirements for Historically Underutilized Businesses (HUB), mandating that prime contractors document their efforts to include certified HUB vendors in their contract proposals. Contractors must provide notice of subcontracting opportunities to at least three Texas certified HUB vendors and two trade organizations, allowing seven working days for responses before submitting a bid. Vendors are required to comply with various state requirements, including providing proof of insurance, adhering to cybersecurity standards, and maintaining confidentiality of information. While specific contract value details are not explicitly stated, the comprehensive nature of the services and the multi-year potential contract suggests a significant procurement opportunity. The solicitation emphasizes compliance with Texas Administrative Code 20.14, which aims to promote diversity and inclusion in state contract bidding by providing structured opportunities for historically underutilized businesses to participate in state procurement processes. Potential respondents must be prepared to demonstrate robust capabilities in court reporting services, technological infrastructure, and commitment to diverse business practices.