Courier Services

The Kansas Department of Health and Environment (KDHE), on behalf of the Kansas Health and Environmental Laboratories (KHEL), is seeking competitive bid proposals for a comprehensive statewide courier service to pick up and deliver biological and environmental specimens to the KHEL laboratory in Topeka, Kansas. The procurement, identified by bid event number EVT0010492, requires a vendor to establish a robust courier system capable of collecting samples from 43 diverse locations including hospitals, clinical facilities, public health agencies, KDHE field offices, public water supplies, and Department of Corrections facilities. The successful bidder must provide a web-based sample pickup ordering system with unique barcode generation, comprehensive tracking and reconciliation processes, 24/7 customer service, and the ability to maintain sample integrity while handling emergency situations and route changes. Proposals are due on October 28, 2025, at 2:00 PM CST, with a contract period spanning five years from the date of award through December 31, 2030. Vendors must submit detailed pricing structures including costs for pickup and delivery, price per mile, emergency and STAT pickup rates, and potential incremental price increases not exceeding 5% for years 2-5 of the contract.

The procurement does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must comply with several state requirements, including obtaining a current Tax Clearance Certificate from the Kansas Department of Revenue, submitting forms such as a Boycott of Israel form, Sexual Harassment form, and Immigration Reform and Control form. While no incumbent vendor is mentioned, the contract covers 43 locations primarily in eastern and central Kansas, suggesting a comprehensive service area. Vendors must register with the state and request participation at least 24 hours before the event's closing date. The state reserves the right to accept or reject any bid responses and encourages bidders to have policies discouraging human trafficking. Although a specific budget range is not provided, the extensive geographical coverage and complex logistical requirements indicate a potentially significant contract value for the selected courier service provider.