County of Frederick Administration Building Roof Replacement

The County of Frederick, Virginia Finance Department is requesting sealed bids for complete removal and replacement of roofing systems across three areas of its Administration Building at 107 N. Kent Street, Winchester, Virginia under IFB 2026-26-ADM, with bids due July 9, 2026 at 2:00 p.m.

The scope covers approximately 21,500 total square feet: the main north building (11,710 square feet), one-story connector building (2,940 square feet), and original south building (6,850 square feet). Work includes demolition and removal of the existing ballast roofing system, membrane, flashings, and related components down to the roof deck, followed by installation of a new fully adhered EPDM roofing system with new insulation, coverboard, flashing, coping, and drainage components. Bidders must hold a Virginia Contractor's license in the appropriate class (Class A, B, or C based on contract value), demonstrate 10 years of experience in similar services, and provide a minimum of three references for comparable projects. Bidders must demonstrate adequate facilities, manpower, and financial capacity.

Work shall begin within 30 calendar days of purchase order receipt and be completed within 90 calendar days; liquidated damages are assessed at $200 per day for delays beyond the specified timeframe. A bid bond equal to five percent of the bid amount is required. The successful bidder must furnish Performance and Payment Bonds each equal to 100 percent of the contract price before execution. Contractors must maintain general liability insurance with $1,000,000 combined single limits and $2,000,000 aggregate, workers' compensation coverage in compliance with Virginia law, and automobile liability insurance with $1,000,000 limits. Payment terms are Net 45 Days with five percent retainage held until final completion.

Bids must be submitted electronically through eVA with lump-sum pricing on a firm, fixed-price basis with line-item details. The County will award to the lowest responsive and responsible bidder and reserves the right to negotiate if the bid exceeds available funds. Questions are due June 25, 2026 at 2:00 p.m. to Tommy Watring (thomas.watring@fcva.us) with a copy to Karen Orndorff (karen.orndorff@fcva.us). A non-mandatory pre-bid conference is scheduled for June 16, 2026 at 2:00 p.m. at the project location.