Correctional Officer Uniforms - DOC/PE

The State of Louisiana Office of State Procurement is soliciting bids for a blanket order contract (RFx No. 3000025993) to supply correctional officer uniforms to the Louisiana Department of Corrections - Prison Enterprises on behalf of East Baton Rouge Parish and Baton Rouge City. The procurement requires vendors to provide specific branded uniform items including 5,000 Adult Flexi Fit Poly-Cotton Mesh Caps, Men's and Ladies Snag Proof Polos in various sizes totaling approximately 660-1,100 units across multiple size categories, and Correctional Officer Jackets by Spiewak in various sizes totaling 200-400 units. All items are subject to strict proprietary specifications requiring exact brand and model compliance, with samples potentially requested to verify uniform color matching. The contract will be effective from the date of award through December 31, 2026, with options for two additional 12-month renewal periods, not to exceed 36 months total. All pricing must be quoted on a unit basis and include transportation, freight charges, inside delivery, unpacking, assembly, and debris removal on an F.O.B. Destination basis, with delivery required within 7 days after receipt of order. The bid submission deadline is March 17, 2026, at 10:00 AM CST, with online submission required through the LaGov vendor portal; bids must remain firm for a minimum of 60 days from submission. Bidders may observe the bid opening via Zoom at https://doa-ospla.zoom.us/j/2697438343 beginning at 9:45 AM Central Time on the opening date.

The State has implemented Louisiana preference provisions that favor Louisiana products, Louisiana-manufactured items, and United States-manufactured products under specified conditions and cost thresholds. Vendors must be registered in the LaGov system, with newly registered vendors required to submit a W-9 form to be eligible for award consideration. The State reserves the right to reject any vendors unable to meet the specified 7-day delivery timeframe and may reject individual items from the award if deemed necessary. Payment will be made electronically within 30 days after receipt of a properly executed invoice or delivery, whichever is later, through either the LaCarte Procurement Card for purchases of $5,000 and under or Electronic Funds Transfer (EFT) for larger amounts. The solicitation does not specify a guaranteed minimum purchase quantity, as this is a blanket order contract with items called for by the using agency as needed throughout the contract period. No specific award value or budget range is disclosed in the procurement documents; however, contract value will be determined based on the responsive and responsible bidder submitting the lowest prices for the specified uniform items.