Corn Harvester / Combine Rental

The Texas Department of Criminal Justice is requesting bids for the rental of two corn harvester/combine machines, with bids due August 10, 2026 at 3:00 p.m. Central Standard Time and service commencing September 1, 2026. Equipment must include a cab with A/C, concave configured for corn or grain sorghum, a 300–400 bushel hopper, yield and moisture monitoring, fire extinguishers, and a C12R corn header with 38-inch row spacing; John Deere S780 or S770 models with GPS guidance or TDCJ-approved equivalents are referenced.

Respondents must demonstrate at least five years of experience in the trade and obtain commercial general liability insurance of $1 million and automobile liability coverage of $1 million combined single limit. A payment bond is required for bids exceeding $25,000. Vendors must comply with TDCJ security procedures, including security escorts on facility grounds, contraband prohibitions, and tool control protocols. Bidders must submit three line items: rental cost per 800 hours, delivery charge for both machines, and pickup charge. One set of operation, installation, and maintenance manuals must be provided upon delivery.

The contract term runs September 1, 2026 through August 31, 2027, with two optional one-year renewal periods extending through August 31, 2029. Work is performed at the Ramsey Unit in Rosharon, Texas, harvesting approximately 800 hours of corn. Payment follows Texas Government Code Chapter 2251, with payment due 30 calendar days after invoice receipt, goods receipt, or service completion, whichever is later. The TDCJ may terminate the contract for convenience with 60 days' notice or for default if material failures are not cured within 20 days of written notice. Pricing must remain firm for 30 days from the response due date. Responses must include a Certification of Insurance issued to TDCJ, 2 Financial Plaza, Suite 703, Huntsville, TX 77340. Primary procurement contact is Carolyn Dahlen, CTCD, at Carolyn.dahlen@tdcj.texas.gov.