Copier Maintenance

The State of Alabama Office of the Chief Procurement Officer is soliciting bids for copier maintenance on three Sharp MX6070V copiers under a Quick Quotes vehicle, with proposals due September 21, 2026.

The contract covers maintenance for three units (7514225Y, 7514235Y, and 7514238Y) from October 1, 2026, through September 30, 2027, with an option for annual renewal by written agreement up to a maximum total contract cost of $25,000 or a five-year period from the effective contract date. Coverage includes all service calls, parts, labor, travel, developer, drums, and toner; paper, staples, and damage from negligence or misuse are excluded. The pricing structure consists of a monthly base charge with a specified number of black and color copies and prints included; excessive copies or prints beyond the included volume are billed at stated per-copy and per-print rates for each color category.

Suppliers must register in Alabama Buys, participate electronically through the platform, and submit all inquiries through the Supplier Portal. Suppliers must be registered and collecting Alabama sales and use taxes, verify E-Verify enrollment if employing workers in Alabama, and comply with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act. The State reserves the right to conduct cost realism and price reasonableness analysis and may approve price increases up to 5 percent of annual contract cost if material or labor costs increase significantly, supported by documentation. Disputes are resolved through negotiation and non-binding alternative dispute resolution in Montgomery, Alabama.