Copier Maintenance Service for Sharp Model #MX5070V

The State of Alabama Office of the Chief Procurement Officer is requesting quotes for continued maintenance and repair services on a Sharp Model #MX5070V copier (serial 40426-95114891) with quotes due September 29, 2026. The contract period runs October 1, 2026 through September 30, 2027, with optional annual renewals up to a maximum contract cost of $25,000 or five years total from the effective date, whichever comes first.

Scope includes all service calls, parts, labor, travel, developer, drums, and toner for the specified copier. Suppliers must register in Alabama Buys and submit responses electronically through that platform.

Suppliers must certify compliance with Alabama sales and use tax requirements under Section 41-4-142 and verify E-Verify enrollment if employing workers in Alabama. Any contract exceeding $25,000 requires completion of a Disclosure Statement. The State reserves the right to conduct cost realism and price reasonableness analysis. Price escalation requests during contract performance may not exceed 5 percent of annual contract cost and must be supported by documentation. The State is exempt from sales tax, will not indemnify suppliers, and reserves the right to cancel for convenience with reasonable notice. Payment is made through multiple forms of electronic payment at no additional cost to the State. All contracts are governed by Alabama law with exclusive venue in Montgomery.