Copier Maintenance Renewal

The Alabama State Personnel Department is soliciting responses for copier maintenance renewal under a Quick Quote solicitation with responses due September 21, 2026.

Responses must be submitted electronically through Alabama Buys prior to the solicitation close date. The resulting contract may be renewed annually by written agreement of both parties for a total contract cost not to exceed $25,000 or a maximum term of five years from the effective date, whichever comes first.

Suppliers must be registered in Alabama Buys. E-Verify enrollment verification is required prior to award if the supplier employs one or more employees within Alabama, with documentation due within five calendar days of notification. Foreign corporations must register with the Alabama Secretary of State before transacting business in the state. Supplier inquiries must be submitted online through the Supplier Portal to maintain a record of all communications and responses.

The State of Alabama is exempt from sales tax and will not indemnify suppliers. Price escalation requests are permitted only if material, labor, or other contract components increase significantly through no fault of the supplier and cannot exceed 5% of annual contract cost or industry-specific price indices, whichever is lower. The State reserves the right to conduct cost realism and price reasonableness analyses on all bids. All contracts are governed by Alabama law with exclusive venue in Montgomery; disputes not resolved through negotiation must proceed to non-binding alternative dispute resolution through mediation. Suppliers must comply with Alabama's Beason-Hammon Taxpayer and Citizen Protection Act.