Copier Maintenance - Instate Audit Activities-CPC Office Tec

The State of Alabama Office of the Chief Procurement Officer is soliciting responses for copier maintenance supporting instate audit activities at the CPC Office under a Quick Quotes vehicle, with responses due October 2, 2026.

Suppliers must be registered in Alabama Buys and submit responses electronically through that platform by the close date. Responses must acknowledge receipt of the solicitation and all amendments, certify compliance with all terms and conditions, and confirm no collusion with other bidders. Foreign entities must be registered with the Alabama Secretary of State; suppliers employing workers in Alabama must comply with E-Verify and maintain current Alabama sales tax registration and collection.

The total contract cost does not exceed $25,000 with a maximum term of five years from the effective date. The contract may be renewed annually by written agreement of both parties. The State of Alabama is exempt from sales tax and will not indemnify suppliers. All contracts are governed by Alabama law with exclusive venue in Montgomery, Alabama.

The State reserves the right to conduct cost realism and price reasonableness analyses on all bids. Price escalation requests may be considered if material or labor costs significantly increase, with approved increases capped at 5 percent of annual contract costs; requestors must provide justification and documentation. The State retains the right to cancel contracts for convenience with as much notice as practicable. Suppliers may request cancellation only if performance is prevented by acts beyond their control.