Copier Maintenance for Tuscaloosa TPSC 27

The State of Alabama Office of the Chief Procurement Officer is requesting quotes for copier maintenance services for two Sharp copiers at Tuscaloosa TPSC (Model #MXM363N, Serial Number 55021175 and Model #MXM364N, Serial Number 55021185) under a Quick Quote vehicle, with responses due September 22, 2026.

The scope covers preventive and corrective maintenance for both copiers from October 1, 2026 through September 30, 2027, with estimated volume of 25,000 black and white copies during the contract year. Respondents must register in Alabama Buys and submit electronically through the portal.

The combined contract cost ceiling across the original agreement and any renewals is $25,000, with a maximum term of five years from the effective date. The contract may be renewed annually by written agreement of both parties. Pricing is subject to cost realism and price reasonableness review by the Chief Procurement Officer. Price escalation requests may be considered for material or labor cost increases up to 5 percent annually if supported by industry-specific or Consumer Price Index documentation.

Suppliers must accept multiple forms of electronic payment at no additional cost, including state-issued credit cards, P-cards, and EFT. All suppliers must comply with Alabama state requirements: E-Verify enrollment verification for workers employed in-state, sales tax registration and compliance certification, and debarment and suspension status verification. The State reserves the right to cancel for convenience with reasonable notice and retains sovereign immunity.