Copier Maintenance Agreement-2

The State of Alabama Office of the Chief Procurement Officer is requesting proposals for annual copier maintenance for a Sharp MX-M65N at 375 S. Ripley Street, Montgomery, Alabama, with proposals due September 25, 2026.

The scope covers all service calls, parts, labor, travel, developer, drums, and supplies including toner for the specified copier (Serial Number 4500448Y, ID Number 31356) in room 537. Excluded are paper, staples, and damage from negligence or misuse. Estimated monthly black and white copy volume is 30,000 copies. The contract term runs from October 1, 2026 through September 30, 2027, with annual renewal by written agreement permitted for a maximum total contract cost cap of $25,000 over five years from the effective contract date.

Suppliers must register in Alabama Buys and submit responses electronically. The State reserves the right to conduct cost realism and price reasonableness analyses. Suppliers must provide written proof of qualifications including manufacturer reseller authorization and certificates of insurance, and must certify compliance with Alabama sales tax registration requirements. Suppliers employing staff within Alabama must verify E-Verify enrollment. The solicitation is governed by the State of Alabama's Standard Terms and Conditions for Quick Quotes and the Beason-Hammon Alabama Taxpayer and Citizen Protection Act. All disputes are resolved under Alabama law with venue in Montgomery. The State is exempt from sales tax, will not indemnify suppliers, and maintains sovereign immunity. Vendors must accept multiple forms of electronic payment at no additional cost to the State.