Copier Annual Maintenance

Mobile City and Mobile County (Alabama) are seeking annual maintenance coverage for a Sharp MX-M654N copier under a Quick Quote solicitation with responses due September 25, 2026. The contract runs October 1, 2026 through September 30, 2027.

The scope covers all service calls, parts, labor, travel, developer, drums, and supplies (toner) for the specified copier located at 375 S. Ripley Street, Montgomery, AL 36104, Room 537. Excluded are paper, staples, and damage due to negligence or misuse. The awardee must charge per black and white copy; estimated excessive copies are 30,000 monthly.

Suppliers must register in Alabama Buys and submit responses electronically through the designated portal. By submitting a quote, suppliers affirm receipt of the solicitation and all amendments, agreement to furnish services at quoted prices, and compliance with all terms and conditions. Suppliers must certify they have not engaged in collusion or price-fixing with other bidders.

The contract resulting from this Quick Quote carries a combined not-to-exceed total of $25,000 across the original agreement and any subsequent annual renewals, with a maximum contract duration of five years. The State of Alabama reserves the right to conduct cost realism and price reasonableness analyses. Price escalation requests may be considered if material, labor, or other costs increase significantly through no fault of the supplier, provided proposed increases do not exceed relevant industry-specific or Consumer Price Index increases and cannot exceed 5 percent of annual contract cost; all increases require written approval from both parties.

The State is exempt from sales tax. Suppliers must accept multiple forms of electronic payment including state-issued credit cards, P-cards, and electronic fund transfers at no additional cost. Foreign entities must register with the Alabama Secretary of State before award. Suppliers employing workers in Alabama must verify E-Verify enrollment; documentation is required within five calendar days of notification or the bid will be rejected.