Convention Center Chiller 2 Refurbishment and VFD Addition

The City of Tacoma, Tacoma Venues and Events division, is requesting sealed bids for refurbishment of Chiller 2, a 400-ton McQuay water-cooled centrifugal chiller at the Greater Tacoma Convention Center, with bids due August 12, 2026 at 11:00 a.m. Pacific Time. Washington State prevailing wage requirements under RCW 39.12 apply.

Bidders must demonstrate a minimum ten-year business history, a minimum five years of experience with commercial chiller refurbishment and maintenance, and documentation of completion of at least two similar commercial chiller refurbishment projects within the last five years. The scope includes chiller isolation, oil analysis, eddy current testing of heat exchanger tubes, compressor replacement, Variable Frequency Drive (VFD) installation, Human-Machine Interface (HMI) upgrade, pressure relief valve replacement, full startup and verification, Testing Adjusting and Balancing (TAB) services, commissioning support, and training for Facility Infrastructure Management staff. Award will be made to the lowest responsive and responsible bidder based on price and ability to meet specification requirements.

The estimated project value is $250,000. The contract term is one year with the option of three additional one-year extensions if work extends beyond the initial period. Bidders must provide a three-year labor warranty and manufacturer's warranty or minimum one-year warranty for parts, whichever is greater. Payment and performance bonds at 100 percent of contract total are required unless the contract is $150,000 or less, in which case contractors may opt for 10 percent retainage in lieu of bonds. Insurance requirements include general liability, workers' compensation, and other coverages as specified.

A pre-bid meeting is scheduled for July 16, 2026 at 10:00 a.m. at the Greater Tacoma Convention Center, South Boardroom. Questions are due July 24, 2026, with City responses due July 31, 2026. Anticipated award is on or about September 7, 2026. Contractors must submit a Statement of Intent to Pay Prevailing Wages upon award and an Affidavit of Wages Paid upon job completion.